Privacy Statement
7th e-Infrastructures Concertation Meeting
1. The Specific e-Service "Registration relating to the meeting "7th e-Infrastructure Concertation Meeting"
This e-Service is made available on this web page in order to offer an online electronic registration for the above mentioned meeting. While registering your personal data will be collected and further processed for the purposes detailed hereafter under point 2. This meeting is organised by the European Commission and the registration facility (e-Service) is operated by the BELIEF-II project.
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As this e-Service collects and further processes personal data, Regulation (EC) 45/2001, of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data, is applicable.
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2. What personal information do we collect, for what purpose and through which technical means?
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Identification Data
The personal data collected and further processed are:
Title*, Family Name*, Given Name*, Affiliation*, Telephone, Country*, e-mail*, EC project*
(* mandatory fields)
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The purpose of the processing of personal data for the e-Service as well as for the meeting is: Management of the meeting, including management of: lists for contacts, invitations, participants, feedback, meeting follow-up, information sharing, and publication of participants list on the BELIEF-II website.
If you send in slides for presentation, they will also be made available on the event web site. By accepting this Privacy Statement you agree to the publication of your slides on the event web site.
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The legal basis for the organisation of this meeting, including its management and the related processing, is the following: "Capacities" Specific Programme of the 7th Framework Programme for Research and Development.
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3. Who has access to your information and to whom is it disclosed?
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In order to keep the network of the participants operational a contact list of participants will be shared between attendees.
The report including the presence list is shared between participants and distributed to all projects represented in the meeting.
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As reports of these kind of official meetings are Commission documents, they fall under the scope of the Regulation (EC) 1049/2001 of the European Parliament and of the Council of 30 May 2001 regarding public access to European Parliament, Council and Commission documents.
No personal data is transmitted to parties, which are outside the recipients and the legal framework mentioned.
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4. How do we protect and safeguard your information?
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The collected personal data and all information related to the above mentioned meeting are stored on the servers of the BELIEF-II project, the operations of which abide to the usual provisions established for such kinds of e-Services.
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5. How can you verify, modify or delete your information?
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In case you want to verify which personal data is stored on your behalf by the responsible controller, have it modified respectively corrected or deleted, please write an e-mail message to the BELIEF-II generic contact address (info@beliefproject.org), by explicitly specifying your request.
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Special attention is drawn to the consequences of a request for deletion, in which case any trace to be able to contact you will be lost.
6. How long do we keep your data?
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Your personal data is kept as long as follow-up actions to the above mentioned meeting are necessary with regard to the purpose of the processing of personal data for the e-Service as well as for the meeting and its related management. All personal data will be deleted one year after the last action in relation to the meeting.
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7. Contact Information
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In case you have questions related to this e-Service, or to the organisation of the meeting, or concerning any information processed in the context of the meeting, or on your rights, feel free to contact the support team, operating under the responsibility of the Controller, using the following contact information:
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BELIEF-II project
Tel +39 050 3871400
Mail: info@beliefproject.org
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8. Recourse
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Complaints, in case of conflict, can be addressed to the European Data Protection Supervisor.
